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The most sensitive information is handled by legal practices. Confidentiality of clients, documents in court and in settlements and correspondence sent to other parties should be guaranteed with the highest level of trust. Unfortunately, the majority of law firms use standard paper for letterheads making them vulnerable to forgery, false documentation and identity theft. Security letterheads are not a bonus for legal firms-they are a necessity.
Why Ordinary Letterhead Puts Law Firms at Risk
Anyone can buy ordinary letterhead paper in office supply stores. Criminals can scan, photocopy or reproduce them using personal computers. The consequence of doing so, even with low level printing equipment, are the production of illegal legal letters, the distribution of fake settlement checks and the submitting of forged legal documents to the courts. As a result, law firms could experience irreparable damage to their reputation and even legal malpractice actions.
Documents in the legal practice are legally binding. A false letter sent through false letterhead can alter rights and obligations, modify agreements and distort the stance of a client. When the documents lack inherent security measures, legal practices cannot be sure where the document came from. The problem affects not only legal firms but their clients, opposite counsel, courts etc.
How Security Letterhead Protects Official Correspondence
Security letterheads are imprinted with multiple anti-forgery devices within both the paper itself and the printing procedures employed in its production. Unlike ordinary paper, these letterheads cannot be easily reproduced. Instant authentication visually occurs through the addition of elements like watermarks, ultraviolet fluorescence and holographic details.
Security letterheads produced by Yiko are developed with the necessities of security-oriented environments, like legal firms, considered. Customized watermarks can be included on our document papers and are noticeable when held to light. They can be utilized for printing the firm’s name, brand or official serial number. Moreover, UV fluorescent symbols are displayed under UV light-showing invisible lines and text the counterfeiters cannot imitate. Such functions permit the receiver to be instantly aware of the genuineness of formal correspondence without any specialized knowledge required.
Tamper Evidence and Document Integrity
Legal letters often require validation of being unmolested since they were finalized. Yiko's security letterheads offer solution for this through tamper evident features. If tampering is attempted, e.g., scraping or chemically dissolving the print from our security paper, surface damage or hidden messages will be displayed.
In addition, our security letterheads can be combined with variable optical labels and holographic transfer labels. The document could be tilted to see different colors or three-dimensional images as evidence of its authenticity before a judge or other court representative. Such features protect settlement letters, court documents and client termination notices.
Combining Letterhead With Complementary Security Products
Letterhead is not the only thing that a law office will produce. They will also generate authenticity certificates, issue holographic stickers for evidence displayed in court and create tickets for events for clients. Yiko has created an entire family of anti-forgery products, which correspond with security letterheads.
For example, a law firm may want to use their security letterhead together with a special hologram sticker applied to attached papers. Our holographic transfer and tamper-evident labels bind permanently to the paper and their unauthorized transfer to a counterfeit product will be readily detected. Correspondingly, QR and barcode labels can be used to store client identification and case number data and instantly checked digitally. Personnel will verify the details against their database when a document is submitted; the system can automatically flag unauthorized items.
Building Client Trust Through Visible Security
The three main criteria clients rely on to select a law firm are skill, reputation and trust. When clients see security measures on a letterhead, they associate it with attention to detail and a highly professional work environment. Clients receiving correspondence printed on Yiko security letterhead that includes visible watermarks, holograms or UV fluorescence will feel assured that their confidential information will be handled with extreme care.
This assurance also extends to opposing counsel, courts and governmental agencies. Legal practices that build a reputation for using quality security paper will also gain credibility. In cases of doubt concerning document authentication-particularly those involving vital details-verifiable security features on letterhead can be invaluable. Organizations that lack these special papers can inadvertently sow seeds of doubt about their risk management strategies.
Conclusion
Security letterheads are an indispensable update for legal practices, an indispensable tool for protecting official documents from being copied and forging them and for building trust with clients. Yiko has engineered economical document paper for high volume legal documents that includes watermarks, UV fluorescent patterns, holographic details and tamper evident measures. We produce more than 200,000 pages daily and empower law firms of all sizes to employ a professional security system with no disruption to their daily business. Protect your practice, your clients and your reputation with security letterheads that perform just as effectively as you do.
